I feel so small

I have failed at my job as program person.
On 27 Dec 06 I provided Ch. Kim, Felisha and Ch. Page with a detailed plan for the weekend of 9-10March. I also produced a facility request for those days after receiving confirmation from the chaplain advisor and our speaker. What I failed to do was follow up with the CA's on that request. Yesterday I spoke with Sherene Fenton and
found out that the paperwork has been lost and therefore not approved or available.

The problem: AFRC has the Annex and all classrooms on Saturday 10March from 0700-1300, the same times we would need the Annex for breakfast and then childcare. We put in the announcements for this Sunday's bulletin for the special Saturday program, including childcare.

Possible solution: If the sanctuary is available, we could have Rabbi Frankel speak in there. Instead of Clyde's big breakfast, we could do a continental spread of danishes, fruit, coffee, and juice possibly outside in a tent. Childcare, if the weather was decent (or heated tents) could be outside in those tents as well.

So far I have actually spoken with David (fix it man) who talked about the "chain of command" etc etc. I have also spoken with Felisha, who says this is not out of the ordinary for our chapel.

It just hurts to have messed up. Knowing that I have much more work ahead of me makes it worse. Why me?! Why God?!

UPDATE: We will be having our program in the Sanctuary at the chapel. We have cut it down to only 2 hours, and no food, which is VERY out of the ordinary for our church group.